FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES

PROPOSED MEETING MINUTES OF JUNE 22, 2009

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, June 22, 2009, in the township board room.

Members Present: Brian Werschem, Supervisor; Rose Dillon, Treasurer; Carol Hulka, Clerk; Trustees: Ron Becklin, Daved Markgraf, Marjorie Nash and Chuck Whitlow.  Members Absent: None

At 7:00 p.m., Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Also Present: 1- township resident, 3-employees, 1-planning commissioner, and Attorney Ron Bultje

The board meeting minutes of June 8, 2009—regular meeting—were approved as presented.

The motion by Dave Markgraf, seconded by Rose Dillon, was carried unanimously, to approve the board meeting agenda of June 22, 2009, with the following correction: Move agenda item No. 05a (Discussion of E. Pontaluna Project) to No. 06a (under Unfinished Business).

Planning Commission meeting minutes dated June 16, 2009

Muskegon Area District Library—meeting minutes dated April 15, 2009

DPW committee minutes for June 18, 2009

Muskegon County Chapter of Michigan Townships Association- minutes of March 30, 2009, meeting. Also, meeting agenda for June 29, 2009 at Whitehall Township

PUBLIC COMMENTS -- none received

Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, to authorize Scholten Fant to review the necessary paperwork regarding selling of the house and five acres on East Pontaluna that the Township is purchasing through the Counties foreclosure process.

Ayes: Whitlow, Markgraf, Becklin, Dillon, Hulka, Werschem, Nash Nays: none

Chuck Whitlow moved, Ron Becklin seconded, MOTION CARRIED, to adopt Resolution #1, which acknowledges that a petition has been filed for annual road maintenance on DeVowe Street, and tentatively establishes a special assessment district.

Ayes: Nash, Markgraf, Hulka, Werschem, Dillon, Becklin, Whitlow Nays: none

Dave Markgraf moved, Marjorie Nash seconded, MOTION CARRIED, to adopt Resolution #2, which sets the hearing date on the creation of a special assessment district for annual road maintenance on DeVowe Street. The hearing of necessity will take place at the board meeting on Monday, July 27, 2009 at 7:00 p.m.

Ayes: Markgraf, Nash, Becklin, Whitlow, Hulka, Werschem, Dillon Nays: none

Chuck Whitlow moved, Rose Dillon seconded, MOTION CARRIED, to adopt Resolution #1, which acknowledges that a petition has been filed for annual road maintenance on DeBaker Street, and tentatively establishes a special assessment district.

Ayes: Whitlow, Dillon, Nash, Becklin, Markgraf, Hulka, Werschem Nays: none

Chuck Whitlow moved, Carol Hulka seconded, MOTION CARRIED, to adopt Resolution #2, which sets the hearing date on the creation of a special assessment district for annual road maintenance on DeBaker Street. The hearing of necessity will take place at the board meeting on Monday, July 27, 2009

Ayes: Whitlow, Hulka, Werschem, Dillon, Nash, Becklin, Markgraf Nays: none

Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, to adopt Resolution #1, which acknowledges that a petition has been filed for annual road maintenance on Sheringer Road, and tentatively establishes a special assessment district..

Dave Markgraf moved, Carol Hulka seconded, MOTION CARRIED, to adopt Resolution #2,
which sets the hearing date for annual road maintenance on Sheringer Road. The hearing of necessity will take place at the board meeting on Monday, July 27, 2009, at 7:00 p.m.

Ayes: Markgraf, Hulka, Werschem, Dillon, Nash, Becklin, Whitlow Nays: none

The motion by Dave Markgraf, seconded by Brian Werschem, was carried unanimously, to table this matter.

Dave Markgraf moved, Chuck Whitlow seconded, MOTION CARRIED, to eliminate the use of pagers currently in use by all DPW field employees, to reimburse each field employee a $20.00 stipend per month for personal cell phones to be used as emergency contact , and each employee is to be required to carry and answer their phone at all times. Also, to authorize the Township Supervisor to sign a letter of understanding between the Township and the DPW Union Local 517M in regards to cell phone emergency use. This matter was recommended by the DPW Committee.

Ayes: Markgraf, Whitlow, Becklin, Nash, Dillon, Werschem, Hulka Nays: none

Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, to authorize our attorney to proceed with Shelby State Bank loan process. Three loan quotes were received with Shelby State Bank being the low bidder.

The purpose of the loan is as follows:

$348,000 to purchase a new fire truck and refinance an existing truck from Fifth Third Bank.

$192, 000 for the refinance of two land contracts on real estate located on Airline Road

Ayes: Whitlow, Markgraf, Hulka, Werschem, Dillon, Nash, Becklin Nays: none

The motion by Dave Markgraf, seconded by Rose Dillon, was carried unanimously, to authorize the Supervisor to appoint a facilities committee to investigate the cost of keeping the present township hall running verses building a new township hall.

Rose Dillon moved, Carol Hulka seconded, MOTION CARRIED, to amend budget line item amendments, as presented.

Ayes: Dillon, Hulka, Markgraf, Whitlow, Becklin, Nash, Werschem Nays: none

Marjorie Nash moved, Ron Becklin seconded, MOTION CARRIED, to approve the bills for payment in the following amounts: General Fund 4422.81$; Public Safety $9,383.90; Water $23,368.97; Sewer $3,349.69; Parks $439.82 Totaling $ 40,965.19

Ayes: Nash, Hulka, Becklin, Dillon, Werschem, Markgraf, Whitlow Nays: None

Meeting adjourned at 7:47 p.m.